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This free Excel template helps teams manage course schedule change request tracker. This free course schedule change request tracker Excel template helps course operations teams document, review, and monitor administrative requests for course schedule changes. Record one request per prepared row, compare the current and proposed schedule, track decisions and implementation, and use calculated SLA and data-check outputs to identify items requiring attention.
The workbook includes populated sample records for demonstration and prepared operational rows for ongoing data entry.
Preview 1 — “Dashboard” sheet Click to enlarge
In practice
What this template helps you manage
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Keep requests in one operational register: Maintain request IDs, submission details, course information, current and proposed schedules, priorities, statuses, decisions, implementation dates, and notes in a consistent 30-column record.
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Compare current and proposed schedules: Review current and proposed meeting days, start and end times, and rooms side by side for each request.
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Prioritize time-sensitive work: Use the calculated SLA Due Date and SLA Status to distinguish requests that are On Track, Due Soon, Overdue, Met, Missed, or missing required calculation data.
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Monitor review performance: Use dashboard metrics for total, open, approved, overdue, and due-soon requests, along with average decision days and approval rate.
How to use it
How to use the workbook
Start on the Dashboard and set the As of Date for the reporting period you want to review. Then open the Requests sheet and add one request in the next blank prepared row. Enter a unique Request ID and complete the applicable requester, department, course, section, term, current schedule, proposed schedule, effective date, change type, reason category, priority, and status fields. As work progresses, update the Decision Owner, Decision Date, Implementation Date, and Notes. Do not overwrite the calculated columns—Age Days, Decision Days, SLA Due Date, SLA Status, and Data Check. Return to the Dashboard to review summary metrics, charts, SLA alerts, data-quality warnings, duplicate IDs, and approved requests awaiting implementation.
Preview 2 — “Requests” sheet Click to enlarge
Inside the file
Included features and controls
＋Four purpose-built worksheets: The workbook contains Dashboard, Requests, Lists & Settings, and Instructions sheets.
＋200 prepared request rows: The Requests sheet provides rows 2 through 201 for operational records. Populated sample records demonstrate the layout, while the remaining prepared rows support user entry.
＋Comprehensive request fields: User-maintained fields cover Request ID, Submitted Date, Requested By, Department, Course Code, Course Title, Section, Term, current and proposed days, times and rooms, Effective Date, Change Type, Reason Category, Priority, Status, Decision Owner, Decision Date, Implementation Date, and Notes.
＋Five calculated outputs: Formula columns calculate Age Days, Decision Days, SLA Due Date, SLA Status, and Data Check for every prepared request row.
Organize Course Schedule Change Requests in Excel
The Requests sheet serves as a centralized register for administrative course schedule changes. Each record can capture who submitted the request, the relevant department and course, the affected section and term, the proposed effective date, and the operational reason for the change. Current and proposed days, times, and rooms are kept in the same row so reviewers can understand the request without reconstructing details from separate files.
Preview 3 — “Lists & Settings” sheet Click to enlarge
Track Status, Priority, and SLA Deadlines
Requests can be assigned one of four priorities—Urgent, High, Standard, or Low—and one of six statuses: Submitted, Under Review, Needs Info, Approved, Denied, or Canceled. The workbook calculates a workday-based SLA Due Date from the submission date and priority setting. Open requests are classified as On Track, Due Soon, or Overdue, while closed requests are classified as Met or Missed when the required dates are available.
Review Course Operations Metrics on the Dashboard
The Dashboard uses the selected As of Date to summarize workload and timing. It reports total requests, open requests, approved requests, overdue open requests, requests due soon, average decision days, approval rate, and approved changes without an implementation date. Status and priority tables feed two charts, while text alerts highlight deadline concerns, data issues, and duplicate request IDs.
Preview 4 — “Instructions” sheet Click to enlarge
Support Data Quality and Implementation Follow-Through
The tracker separates decision activity from implementation activity, allowing teams to see when a request has been approved but not yet implemented. The Data Check formula flags missing or inconsistent request information, including required operational fields and invalid date order in applicable checks. Dropdowns and entry restrictions help standardize records. The workbook instructions also state that student names, identifiers, grades, medical details, and other sensitive personal information should not be entered.
Common questions
About this template
The Requests sheet contains 200 prepared operational rows, from row 2 through row 201. Some rows contain populated sample records that demonstrate the workbook layout; the remaining prepared rows are intended for operational entry.
Users maintain the request details in columns A through Y, including identification, course and schedule information, priority, status, decision details, implementation date, and notes.
Columns Z through AD calculate Age Days, Decision Days, SLA Due Date, SLA Status, and Data Check. These formula columns should not be overwritten.
The SLA Due Date is calculated from the Submitted Date and the workday target associated with the selected Priority. The default targets are 1 workday for Urgent, 3 for High, 5 for Standard, and 10 for Low.
The four prepared SLA settings can be changed to whole numbers from 1 through 30 on the Lists & Settings sheet.
Open Requests combines records with Submitted, Under Review, or Needs Info status. Approved, Denied, and Canceled requests are not included in that metric.
The Data Check column evaluates populated requests for missing or inconsistent operational information. The Dashboard displays an alert when a request has a Data Check result other than OK, and a separate alert indicates whether duplicate Request IDs have been detected.
Set the As of Date to the date through which request activity should be reviewed. Open-request age and SLA status use this date, and the Dashboard uses the resulting classifications to report overdue and due-soon work.
The As of Date cell accepts dates from January 1, 2024, through December 31, 2035.
Editorial process
Prepared and reviewed against the workbook
Course Ops Workbook Team
Workbook preparation
This functional byline identifies the team role that structures the workbook, sample data, calculations, and operating checks.
Course Ops Editorial Team
Editorial review
This functional byline identifies the team role that checks the page against the generated workbook and states its limits.
